Every vendor invoice read, matched, and queued for approval.
Extract line items, validate against POs, push to your accounting system. Your AP team reviews and approves — no data entry.
Sound familiar?
- Invoices arrive as PDFs in a dozen different formats.
- Someone keys every line item into QuickBooks by hand.
- Duplicate invoices slip through and PO mismatches cost real money.
- Month-end close depends on one person staying late.
Here's the fix.
- Watch a dedicated inbox for new invoices the moment they arrive.
- Extract vendor, line items, amounts, PO numbers, and due dates.
- Match against your PO system — flag discrepancies, don't bury them.
- Create the bill in your accounting tool, ready for approval.
- Route approvals by amount, vendor, or department.
estimates · based on typical engagements · your numbers vary with volume
Things people ask on the call.
QuickBooks (Online and Desktop), NetSuite, Xero, Sage Intacct, Bill.com — any system with an API. For legacy tools, we can push a clean CSV import on a schedule.
The system flags it and routes to the right person based on your rules (amount threshold, vendor, department). The reviewer sees the invoice, the match attempt, and the recommended action — so they spend seconds, not minutes.
Yes. Extraction understands multi-currency, VAT/GST, and withholding. We tune the ruleset to your compliance requirements during setup.
95%+ on standard invoice formats after 2–3 weeks of tuning on your actual vendors. We start with drafts + human review; once confidence is high on a vendor, that vendor auto-processes.
30 minutes and a rough idea of your workflow.
That's all we need to scope it.
free · no prep · no sales pitch